It combines SharePoint, BPC PowerForms and Nintex Workflow to provide an end-to-end solution to the management of Vessel Port Disbursements.
The solution consists of:
An extranet portal where verified and authenticated port agents can submit pro-forma and final invoices for port calls which they have been assigned to handle.
The invoices include a set of predefined expense categories and support both local and preset currencies.
An internal process workflow that handles submitted invoices and drives them through the required processing and approvals (both at the pro-forma and final stages) before they are cleared for payment. The workflow includes forms that allow each involved department to view only relative information while at the same time giving the department responsible for the process full information on the invoices and flow progress.
Dashboards that make handling the whole picture easier for high level approvers, agents and internal users as well.
A benchmarking mechanism that compares submits pro-forma values with historical data for the same cost categories, taking into account vessel particulars so as to give internal operators an indication of the pro-forma validity and fairness.